Accountants for Personal Trainers

Accountants for personal trainers are essential when it comes to managing income, tax, and business growth in the fitness industry. If you are a personal trainer in the UK, balancing client schedules with financial paperwork can be exhausting. That is why, at Agile Accountants, we take the stress out of your numbers. As a result, you can focus on building your business and staying fit for success.

Why You Need Accountants for Personal Trainers

Financial Challenges Personal Trainers Face

Personal trainers often have variable income, work irregular hours, and manage multiple revenue streams such as online coaching, in person sessions, product sales, and workshops. Understandably, these all carry different tax implications. Therefore, having accountants for personal trainers who understand your sector means you get accurate advice and stay compliant without the admin headache.

Tax Advice Tailored to Fitness Professionals

From registering for Self Assessment to claiming expenses on gym equipment, uniforms, and CPD courses, tax planning is key. Moreover, our team ensures everything is claimed correctly, helping you retain more of your hard earned income.

How Accountants for Personal Trainers Help You Grow

Choosing the Right Business Structure

Not sure whether to operate as a sole trader or limited company? First, we’ll assess your income, goals, and risk profile. Then, we’ll recommend the best setup for long term growth.

Expense Management and Tax Efficiency

Efficient expense management is crucial. Consequently, we help you claim for business related costs, including:

• Equipment and gear
• Travel to client locations
• Marketing and branding
• Studio rental or home office use
• Subcontracted services

This ensures you only pay what you owe and nothing more.

VAT Registration and Support

As of April 2024, personal trainers must register for VAT if their taxable turnover exceeds £90,000 over a rolling 12-month period. This includes income from:

• One to one sessions
• Group fitness classes
• Online coaching
• Any other taxable services

Importantly, you must monitor your turnover continuously across any 12-month period, not by calendar or tax year.

Voluntary Registration

Even if your turnover is below £90,000, voluntary VAT registration can sometimes be a smart move. Benefits may include:

• Reclaiming input VAT on business expenses like gym equipment, studio rent, marketing, and software
• Boosting your professional credibility, especially with corporate or VAT registered clients
• Aligning with clients who can reclaim the VAT you charge

However, this decision depends on your client base. For example, private clients who are not VAT registered may be discouraged by the added cost.

Zero and Exempt Rated Services

Most personal training services are standard rated at 20% VAT, but there are exceptions:

• Sports coaching exemptions may apply if you're working under an eligible body (like a school or club) and delivering coaching in a recognised sport.
• Healthcare exemptions may apply for rehabilitation or therapy services delivered by a registered health professional.

These are narrowly defined, so unless you meet specific criteria, assume that your services will fall under the standard 20% VAT rate.

Why Agile Accountants Are the Right Accountants for Personal Trainers

Fixed Fee Pricing - No Hidden Costs

Transparency is at the heart of our service. With one clear monthly fee, you receive all your core accounting services, including bookkeeping, tax returns, payroll if needed, and unlimited expert advice.

 Real Time Financial Insight

We work with Xero to give you full visibility over your finances. Because your income and expenses update in real time, you can make informed decisions on the go.

Sector Specific Advice

As dedicated accountants for personal trainers, we understand your day to day challenges. Whether you're managing seasonal income dips or looking to expand your services, we’re here to guide you every step of the way.

Here’s What Agile Accountants Can Do for You

Choosing Agile means you gain access to a comprehensive, stress free solution:

• Business structure advice
• VAT registration and returns
• Year end accounts
• Corporation tax and Self Assessment
• Real time bookkeeping
• Xero setup and support
• Monthly management reports
• Unlimited accounting support
• Payroll for any team members
• Cash flow forecasting

Everything you need to stay compliant and thrive.

How to Get Started

Starting with Agile is simple and straightforward:

1. Book your free discovery call to tell us about your business
2. Receive your tailored proposal based on your goals and income
3. Get onboarded quickly with clear next steps and Xero integration

From day one, you’ll feel supported, organised, and in control.

What Personal Trainers Gain by Working with Agile

More Time to Focus on Clients

Managing your own accounts can be time consuming and overwhelming. By outsourcing to us, you free up hours every week to spend with clients, grow your brand, or simply enjoy more work life balance.

Confidence in Every Financial Decision

Whether you're buying new equipment, exploring studio rental, or launching an online course, having real time financial data and expert advice gives you confidence. We help you make the right calls at the right time.

Stronger Business, Long Term

We don’t just help you stay compliant. We support your future plans with forecasting, tax planning, and growth advice that evolves as your business does. With us, your fitness journey has a solid financial foundation.

Final Thoughts

Choosing the right accountants for personal trainers is a game changer. With Agile Accountants, you gain clarity, save time, and build your business with confidence.

If you're ready to upgrade your finances and free yourself from paperwork, we’re ready to help.

👉 Book your free discovery call today and let's take your fitness business further.