How to Verify Identity for Companies House: A Step-by-Step Guide

If you're a director or a Person with Significant Control (PSC) of a UK limited company, you will soon have to verify your identity with Companies House under The Economic Crime and Corporate Transparency Act.

This "How To" guide by Agile Accountants explains every step of the process in clear, simple terms, so you know exactly what to do, when to do it, and how to make sure you stay compliant and avoid penalties.

Whether you're preparing well ahead of the deadline or just getting started, follow this guide to complete your verification confidently and efficiently.

How to Verify Your Identity with Companies House: Step-by-Step Guide

Below you’ll find a practical, easy-to-follow process for verifying your identity under the new rules.

Step 1: Check Your Identification Documents

First, make sure every director and PSC in your company has an acceptable form of ID.

Companies House will typically accept:

• A valid UK biometric passport
• A UK photo driving licence
• Other government-issued photographic ID (subject to their guidance)

Check documents early - expired or incorrect ID will cause delays or rejections, so complete any renewals in good time.

Step 2: Decide How You Will Verify

Once everyone has suitable ID, choose how you want to complete verification.

Most companies will use direct verification with Companies House, which can be done via:

• GOV.UK One Login
• Mobile app (recommended for UK biometric passports or driving licences)
• Web browser
• Participating Post Office locations for in-person checks

Plan ahead: consider which method will work best for everyone involved, especially if anyone prefers in-person checks or has limited access to technology.

Step 3: Gather All Required Information

Before starting the process, collect all necessary details:

• Personal information (full legal name, date of birth, address)
• Chosen ID document
• Smartphone or computer access (if verifying online)

Being organised will speed up the process and reduce the risk of errors or interruptions.

Step 4: Complete the Verification

Next, follow the instructions provided by Companies House carefully:

• Log in or create your GOV.UK One Login account
• Scan or upload your ID via the app or website
• Visit a participating Post Office if required

Check all details carefully. Any mismatch with Companies House records can result in a rejected application, so accuracy is essential.

Step 5: Don’t Leave It Too Late

Companies House strongly recommends completing verification well before your company’s confirmation statement is due.

Verifying early helps you:

• Avoid bottlenecks and system delays near the deadline
• Ensure your confirmation statement is filed on time
• Reduce stress for your team

Therefore, treat this as a priority rather than leaving it until the last minute.

Step 6: Communicate Clearly with Your Team

Good communication is vital. Make sure everyone involved knows:

• What the new requirement is
• Which method you plan to use to verify identity
• What documents are needed to verify identity
• When they need to act

Consider sending clear written instructions or holding a short meeting if you have multiple directors or PSCs.

This will help avoid confusion and ensure everyone completes verification on time.

Consequences of Not Verifying Your Identity

If directors and PSCs do not complete verification by the deadline, there will be serious consequences.

Companies may:

• Be unable to file certain statutory documents with Companies House
• Face financial penalties
• Risk criminal prosecution in the most serious cases

Non-compliance can also harm your company’s reputation with clients, suppliers, and investors.

For official details, see the UK Government’s Economic Crime and Corporate Transparency Bill factsheet.

Why Verifying Early Makes Sense

Although there is a 12-month transition period for existing companies starting in autumn 2025, many companies will be verifying at the same time.

By verifying early you can:

• Avoid administrative delays and last-minute stress
• Ensure your confirmation statement can be filed without issues
• Show good governance and a commitment to compliance

In short, plan ahead to stay in control and avoid problems down the line.

How Agile Accountants Can Help Your Business

At Agile Accountants we specialise in supporting owner-managed businesses and fast-growth startups across the UK.

We know that new compliance requirements can feel daunting. Our experienced team offers clear, practical advice to help you:

• Understand your obligations
• Plan your verification timeline
• Avoid penalties and maintain full Companies House compliance

So you can stay focused on what you do best- growing your business confidently.

Frequently Asked Questions on The Economic Crime and Corporate Transparency Act

When do the new rules come into force?
Autumn 2025. Existing companies will have a 12-month transition period to verify directors and PSCs.

Is verification required for all directors?
Yes. Every director and PSC must verify their identity with Companies House.

Can non-UK residents verify their identity?
Yes, though they may need alternative acceptable ID or specific verification routes. Companies House will provide further guidance on suitable documents.

What about dormant companies?
Verification is still required if you have registered directors or PSCs, even if the company is dormant.

Final Thoughts

The Economic Crime and Corporate Transparency Act is a significant change for UK limited companies, introducing mandatory ID verification to strengthen corporate transparency and prevent fraud.

By following this How-To guide, planning ahead, and communicating clearly with your team, you can meet these new requirements confidently and without hassle.

If you have questions or need guidance about your obligations, Agile Accountants is here to help.